01
Completion is a one-time event
The LMS says Completed 14 March. It will say that forever, including the day it stops being true.
Recertification Management
Never miss a certification renewal.
Track certification expiry, automate renewal reminders, assign refresher training, and keep your workforce compliant with Sublime LMS.
Built forHRComplianceL&DTraining adminsManagers
- No sign-in needed to explore the demo
- Reminders and escalation run unattended
- History preserved after every renewal
Compliant312days left
Workplace SafetyValid 12 months · renewal window 30 days · remind at 30d, 14d and 7d
- Certified
- Expiring soon
- Reminders
- Renewal
- New certificate
Certificate issued · previous certificate kept in history
The problem
A certificate is only compliance until the day it expires.
Most systems record a completion date and stop. Expiry, renewal and reminders become someone's calendar, and calendars go on leave.
Mar
Jan
Expired
Audit
Mar 2025 · certified, tracked in a sheetMar 2026 · expired in silence · found two months later
02
Reminders are manual and misaddressed
A spreadsheet owner emails a manager who moved teams. Nobody is told the date passed.
03
Renewal restarts from zero
The refresher is assigned late, the old record is overwritten or lost, and the audit history has a gap.
04
Risk is visible only after the fact
Managers learn about lapses from the audit, not before it.
Interactive demo · no sign-in
See recertification in action.
A working recertification workspace for Northstar Industries, a fictional company. Switch between Admin, Employee and Manager, move time forward, and renew a certificate end to end.
Simulated date—
Loading the demo workspace…
Demo data · fictional records · reminders are previews only, no email, SMS or push notification is sent · nothing is saved to Sublime LMS
The lifecycle
Nine steps. One loop. No gaps.
Every certification moves through the same loop on its own cadence, and the record grows each time around. Pick a step to see it in the demo.
Step 01 of 09
Certification Issued
Training and assessment passed. A certificate with its own ID, issue date and expiry date is issued.
Step 02 of 09
Expiry Monitoring
Every certificate counts down against its validity. Expiring Soon is a status, not a calendar note.
Step 03 of 09
Renewal Reminder
Reminders go out at 30, 14 and 7 days, on the expiry date, then escalate to the manager.
Step 04 of 09
Recertification Assigned
The refresher, assessment, due date and new validity are assigned in one step.
Step 05 of 09
Refresher Training
The employee completes a short refresher course in Sublime LMS.
Step 06 of 09
Assessment
A scored assessment with a passing threshold. A failed attempt never issues a certificate.
Step 07 of 09
Certificate Renewed
A new certificate with a new ID and expiry is issued. The previous one is kept.
Step 08 of 09
Compliance Updated
Dashboards, team views and reports update the moment the renewal completes.
Step 09 of 09
Audit History
Every certificate, reminder, assignment, attempt and renewal stays in the record.
Automation capabilities
The recertification engine, end to end.
Validity and renewal windows
Validity per certification, annual or every six months, with a renewal window that changes status on its own.
Automated renewal reminders
Reminders before expiry, on the expiry date and after it, at the intervals your policy sets.
Manager escalation
When reminders are ignored, the employee's current manager is escalated to automatically.
Recertification assignment
Refresher course, assessment, due date and new validity assigned in one step, or automatically when the window opens.
Assessment with a pass mark
Scored assessments with a configurable threshold and retries. Only a pass issues a certificate.
Preserved history
Renewal issues a new certificate. The previous one, its dates and every event between stay in the record.
Compliance reporting
Expiry, upcoming renewals, expired, completed renewals, history and department summaries, exportable to CSV.
Live compliance dashboards
Compliance, expiring and overdue by department and person, for admins, managers and leadership.
Benefits by role
Everyone sees what they need to act on.
HR & Compliance
- One live view of every certification and expiry
- Reminders and escalations run without spreadsheets
- Audit-ready history in one export
L&D & training admins
- Refresher and assessment assigned in one step
- Pass marks and validity set per programme
- Renewal completion tracked automatically
Managers
- Team compliance, expiring and overdue at a glance
- Escalations only when reminders fail
- Drill into any team member's record
Employees
- Clear deadlines before anything expires
- One path: refresher, assessment, new certificate
- Every certificate they have earned, in one place
Never Miss a Renewal.
A 30-minute walkthrough from Expiring Soon to a new certificate, with the history intact.
Audit readiness
Renewal evidence you can hand to an auditor.
Nothing overwritten
Each renewal issues a new certificate ID. The previous certificate keeps its issue and expiry dates and is marked superseded.
Every event, in order
Reminders, escalations, assignments, training completion, assessment results and renewals, timestamped per employee.
Failed attempts recorded
A failed assessment is logged with its score and never produces a certificate.
Evidence on request
History and department reports generate on demand and export to CSV for auditors.
Questions compliance teams ask
The details that matter.
What happens if a certificate does expire?
The status becomes Expired, the manager and admin see it immediately, and the renewal path stays open. Once the employee renews, a new certificate is issued and the expired one remains in the history, so the lapse is visible and honest.
Can the renewal cadence differ by requirement?
Yes. Validity, renewal window and reminder intervals are set per requirement. Annual Information Security and six-monthly AI Acceptable Use can run side by side for the same person.
Who receives reminders and escalations?
Reminders go to the employee at the intervals you configure. If they are ignored, escalation goes to the reporting manager and, if you choose, the compliance admin. The manager comes from the HRIS feed, so it is always the current one.
Is the old certificate kept after renewal?
Always. Renewal issues a new certificate and preserves the previous one, along with every status change and reminder in between. Nothing is overwritten.
What if an employee fails the assessment?
The attempt and score are recorded and no certificate is issued. The employee can retry, and the renewal stays open until they pass or the deadline escalates.
Does the interactive demo send real emails or touch real data?
No. The demo runs entirely in your browser on fictional Northstar Industries records. Reminders are previews only; nothing is emailed, texted or saved.
Can an admin extend a deadline or exempt someone?
Yes. Extensions, exemptions and overrides require a reason and are attributed to the person who made them. They are written to the audit history so an auditor can see exactly what was decided and why.
How much does it cost?
Sublime is priced by active learners, and every plan and what it includes is on the pricing page. Compliance programmes, custom integrations and SLAs are quoted on the Enterprise plan. To see what your compliance training costs you today, in admin time, employee training time and audit preparation, use the Compliance Training Cost Calculator.
Built for recertification
Never miss an expiry again.
Talk to us about your certifications, validity rules and reminder policy. We will show the full lifecycle on your own programmes.