Estimate Your LMS Migration in Under a Minute
Nine quick inputs on one screen — four drive the estimate, five sharpen it. An instant, transparent estimate of effort, timeline and indicative cost, then a detailed migration plan from Sublime AI.
Your migration estimate
Your estimate appears here
Answer the nine inputs — every one has a “Not sure” or “None” option — and the dashboard updates instantly. No signup, no waiting.
How it’s calculated
Main effort drivers
Compare migration scopes
Recalculated from your learner count, course count and data volume. Click a scope to use it.
Refine Your Migration Estimate optional
Refinements don’t change the arithmetic — approved adjustment coefficients don’t exist yet. Items that add uncertainty are flagged for technical review and included in your AI migration plan.
Requires technical review
Verification risks
Next steps
- Compare Basic, Standard and Advanced scopes with your own numbers.
- Refine the estimate with your platform, content and integration details.
- Get your detailed migration plan from Sublime AI — your inputs carry over.
- Request a technical review to confirm source exports and pricing.
Formula, assumptions & exclusions
Assumptions
- Effort = 12 base hours + learners ÷ 250 + 2 hours per course, × data-volume multiplier × scope multiplier, + 20% QA and validation allowance.
- Timeline assumes a configurable delivery capacity of productive migration hours per week, plus one coordination and final-validation week.
- Coefficients are provisional planning values, not calibrated delivery history.
- Timeline is indicative, not guaranteed: source access, approvals, parallelism, export quality and vendor dependencies change actual delivery.
Excluded from every estimate
- LMS licensing and subscription fees
- Taxes
- Third-party vendor fees
- Extraction from unsupported source systems
- Custom integrations beyond the modeled scope
Sublime AI
Turn this estimate into a migration plan
Sublime AI builds a phased plan from your exact inputs — scope, effort breakdown, export dependencies, record mapping, risks and roles. Nothing to re-enter, and your estimate stays free and ungated.
This is an indicative planning estimate from provisional, unvalidated coefficients. It is not a quote, a guaranteed timeline or a statement of compatibility with any source LMS. It excludes licensing, taxes, third-party fees, extraction from unsupported systems and custom integrations unless explicitly modeled.
How the LMS migration estimator works
The estimate is deterministic: 12 base hours + learners ÷ 250 + 2 hours per course, multiplied by a data-volume factor (Records only ×0.7, Standard ×1.0, Extensive ×1.5) and a scope factor (Basic ×0.8, Standard ×1.0, Advanced ×1.6), plus a 20% QA and validation allowance. The timeline divides total hours by the configured weekly delivery capacity and adds one coordination week. Change any input and the dashboard recalculates instantly. To check whether your organization is prepared for a new LMS, use the LMS Readiness Checker.
Effort complexity bands
- Low (under 100 hours): A contained migration, assuming clean exports and a standard setup.
- Moderate (100–299 hours): A mid-sized migration with real configuration and validation work to schedule.
- High (300+ hours): A substantial migration. Plan technical discovery and a trial migration before committing to dates.
How long does an LMS migration take?
It depends on learners, courses, how much historical data moves and the migration scope. A contained records-only migration can fit in a few weeks; extensive history, integrations and custom workflows extend it. A trial migration gives the most reliable timeline.
What drives LMS migration cost?
Effort hours drive cost: data volume, course count, scope (import only versus configuration, validation and integration discovery) and the QA needed to verify migrated records. Licensing and third-party fees are separate.
What should an LMS migration estimate include?
A transparent effort formula, a timeline with its delivery-capacity assumption, what the scope covers, what is excluded, and which items still need technical verification — source exports, SCORM packages, integrations and data quality.
Migrate everything or start with records?
Records-only migrations (profiles, enrollments, completions) are the fastest path. Course content, assessments, certificates and historical activity add effort — compare scopes before deciding.
This is an indicative planning estimate from provisional, unvalidated coefficients. It is not a quote, a guaranteed timeline or a statement of compatibility with any source LMS. It excludes licensing, taxes, third-party fees, extraction from unsupported systems and custom integrations unless explicitly modeled.
LMS migration estimator: frequently asked questions
How is the estimate calculated?
The estimate is deterministic: 12 base hours + learners ÷ 250 + 2 hours per course, multiplied by a data-volume factor (Records only ×0.7, Standard ×1.0, Extensive ×1.5) and a scope factor (Basic ×0.8, Standard ×1.0, Advanced ×1.6), plus a 20% QA and validation allowance. The timeline divides total hours by the configured weekly delivery capacity and adds one coordination week. Change any input and the dashboard recalculates instantly.
Is this a quote?
No. It is an early planning estimate from provisional coefficients. Pricing is indicative and only shown when an approved hourly rate is configured; otherwise it follows a technical review. Licensing, taxes and third-party fees are always excluded.
What do the data volume categories mean?
Records only: Learner profiles, enrollments and completion records. Standard: Records plus course content, assessments and certificates. Extensive: Standard plus historical activity, evidence and complex learning records. Categories do not imply every source LMS export is supported.
What do the migration scopes include?
Basic: Essential data import and setup. Standard: Import plus configuration, validation and testing. Advanced: Standard plus workflow mapping, customization and integration discovery.
What is effort complexity?
A band on the estimated effort hours (Low under 100, Moderate 100–299, High 300 or more). It is estimated EFFORT complexity, not verified technical complexity, which depends on source APIs, formats, content, integrations, permissions and data quality.
Do I need to sign up?
No. The estimate is free, instant and never gated. If you choose the detailed migration plan, your inputs are passed securely to Sublime AI, never in the page URL, and sharing contact details is voluntary.