HRMS integration · Zoho People

Zoho People Integration for Sublime LMS

Connect your Zoho People HR system with Sublime LMS. Select employees, import them as learners, and simplify training onboarding through a guided integration workflow.

  • Authorized API connection
  • Administrator-selected employees
  • Field mapping and validation before import
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People › Learners › Imports
Import from Zoho PeopleHRMS · Connected
SelectedEmployee IDNameDepartmentDesignationResult
ZP-1001Priya SharmaEngineeringSoftware EngineerCreated
ZP-1002Arjun MehtaSalesSales ExecutiveCreated
ZP-1003Kavya NairHRHR SpecialistUpdated
ZP-1004Rahul VermaOperationsOperations AnalystCreated
ZP-1005Meera IyerFinanceFinance AssociateCreated
5 selectedMap Fields
Sample employees from Northstar Industries, a fictional company, selected for import in People › Learners › Imports.
Interactive demo · no sign-in

Try the Zoho People learner import

Connect a demo Zoho People account, select employees, map their fields and import them as learners. No sign-in, credentials or real data. Everything here is simulated in your browser.

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Demo · fictional data, nothing is connected or created

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Why This Is Different

The same new joiners, two very different onboardings.

One organisation, the same Zoho People records, the same week of new joiners. Watch an administrator onboard them in a traditional LMS, then in Sublime LMS.

lms.legacy-platform.com/accounts/1/users
Northstar IndustriesPeople
  • Courses
  • People
  • Statistics
  • Permissions
  • Settings
  • SIS Import
  • Authentication
  • Sub-Accounts
  • Terms
Search people
All Roles
NameEmailSIS IDLast Login
Add a New User
Northstar IndustriesSIS Import
  • Courses
  • People
  • Statistics
  • Permissions
  • Settings
  • SIS Import
  • Authentication
  • Sub-Accounts
  • Terms
CSV or zip file
No file chosen

Department, reporting manager and joining date have no column in this template.

Last import · zoho_people_export_oct.csv
Processing…

Integrations

Connect the systems Sublime LMS works with
Search learners, courses…
HRMSAll statuses4 HR systems available
Zoho PeopleHRMS · employee records
Not connected

Import employees as learners. Read-only access to employee records.

Not connected yet
BambooHRHRMS · employee records
Not connected

Bring employees and departments into Sublime LMS.

Available
WorkdayHRMS · workers
Not connected

Sync workers and organisations as learners.

Available
SAP SuccessFactorsHRMS · employees
Not connected

Import employee profiles and job information.

Available
Zoho · authorize Sublime LMS

Sublime LMS would like to read employee records in Zoho People for Northstar Industries. It cannot change or delete anything, and never sees your Zoho password.

1Source2Select employees3Map fields4Review5Import
Zoho People
Name, employee ID or email
All departments0 selected
EmployeeDepartmentDesignationJoinedLearner status
Fetch employees to load them from Zoho People
1Source2Select employees3Map fields4Review5Import
Field mappingZoho People employee field → learner field
Validation7 employees selected
3Create
1Update
3Skip
9 learners
Search by name or email
SourceDepartmentStatus
LearnerDepartmentJob titleManagerSourceImport
01

Every new joiner, typed in by hand

The HR record already exists in Zoho People, but the LMS knows nothing about it. The administrator copies each name and email into an Add User form, one person at a time.

Export, reformat, upload

For a batch, someone exports employees from Zoho People, rebuilds the columns to fit the LMS CSV template and uploads the file. Department, manager and joining date are left behind.

Errors arrive after the upload

The import runs first and reports problems later: a missing email, an email already in use, a resigned employee. Fix the spreadsheet and upload it again.

Duplicates and leavers slip through

The user list now holds two accounts for one person and an employee who has already left. Nothing links a learner back to their Zoho People record.

Connect Zoho People once

In Administration › Integrations, an administrator authorizes read access through Zoho's own consent screen. No passwords, no exports, and one place to test or disconnect.

Fetch and select employees

Employees come straight from Zoho People. Search, filter and tick exactly who to import, while learner status shows who is new, who already exists and who needs attention.

Map fields, validate before import

Employee ID, name, work email, department, designation, manager and joining date map to learner fields. Missing emails, duplicates and leavers are caught before anything is created.

Learners, ready for training

Confirm the import and the new learners appear in People › Learners with Zoho People as their source, with created, updated and skipped counts and nothing typed by hand.

Same employees. Same HR system. Different LMS.

Spreadsheet exports and retyped records, replaced by a governed Zoho People connection.

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Benefits

Turn Employee Records into Training-Ready Learners

Simplified Learner Onboarding

Fetch employees from Zoho People and create learner accounts from their HR records instead of typing them in or uploading spreadsheets.

Controlled Employee Selection

Search, filter and select exactly the employees to import. Nothing is imported until an administrator confirms the selection.

Consistent Learner Profiles

Names, work emails, departments, job titles, managers, joining dates and locations are mapped to learner fields the same way every time.

Duplicate Prevention

Employees already linked to a learner, existing accounts with the same verified email and duplicate emails in a selection are flagged before import.

Centralized Integration Management

The Zoho People connection is managed in Administration › Integrations, separate from the learner imports that use it.

Ready for Learning

Imported learners appear in People › Learners, ready for the courses, assignments and certifications you already run in Sublime LMS.

How it works

From Zoho People to Sublime LMS in Four Steps

  1. 1

    Connect Zoho People

    In Administration › Integrations, an administrator authorizes Sublime LMS to read employee records from Zoho People.

  2. 2

    Open People › Learners › Imports

    Choose Import Learners, then Import from Integration, and pick Zoho People from your connected HR systems.

  3. 3

    Select, map and validate

    Fetch employees, search and filter, select who to import, map employee fields to learner fields and review the validation.

  4. 4

    Import learners

    Confirm the import and view the imported learners in People › Learners, with created, updated and skipped counts.

Field mapping

Bring the Right Employee Information into Your LMS

These are the default mappings. Administrators can change them for each import, and supported custom fields from your Zoho People employee form can be mapped too. Which fields are available depends on your Zoho People schema.

Zoho People fieldmaps toSublime LMS learner field
Employee ID External learner ID Required
Name Learner full name Required
Work email Learner email Required
Department Department
Designation Job title
Reporting manager (ID) Manager reference
Joining date Joining date
Employment status External employment status
Location Location
Business unit Organizational group
Security and control

Designed for Secure, Controlled Learner Imports

Authorized API access

Zoho People is connected through Zoho's own authorization screen. Sublime LMS never asks for a Zoho password.

Centralized connection management

Connect, test, reconnect and disconnect Zoho People in one place: Administration › Integrations.

Administrator-controlled imports

Only users with learner import permission can fetch employees and start an import.

Selected employee scope

Only the employees selected for an import are processed. Only active employees are eligible.

Validation before import

Missing names or work emails, invalid emails or dates and conflicts are shown before anything is created.

Duplicate detection

Existing learners are matched by employee ID and verified email, and the administrator chooses to update or skip them.

Credential security

Connection tokens are stored encrypted on the server and are never shown in the browser.

Organizational isolation

Each organization's connection, employees and imports are kept separate from every other organization.

FAQ

Zoho People integration questions

How do I connect Zoho People to Sublime LMS?

An administrator opens Administration › Integrations, chooses Zoho People and selects Connect. Zoho asks you to approve read access to employee records. Once the connection shows Connected, it can be used for learner imports.

Do I have to import all of my employees?

No. You fetch employees from Zoho People, search and filter them, and select the ones to import. Only selected, active employees are imported.

What happens to employees who are already learners?

Sublime LMS matches employees to existing learners by employee ID and verified work email. In the review step you choose to update the learner's profile or skip the employee. A learner's sign-in email is never changed by an import.

Which employee fields can be imported?

Employee ID, name, work email, department, designation, reporting manager, joining date, employment status, location and business unit, plus supported custom fields from your Zoho People employee form. Employee ID, name and work email are required.

Can I import new employees later?

Yes. Run a new import from People › Learners › Imports whenever you need to. Each import is started by an administrator. Employees already imported are linked to their learners, so they are not created twice.

Are imported learners enrolled in training automatically?

No. An import creates or updates learners. Enrol them in courses, assignments and certifications with the workflows you already use in Sublime LMS.

Who can connect Zoho People and import learners?

Connecting and disconnecting integrations needs integration permission. Fetching employees and running imports needs learner import permission. Both are granted through your Sublime LMS roles.

What happens if I disconnect Zoho People?

Sublime LMS revokes its Zoho access and deletes the stored tokens. No new imports can be started from Zoho People until it is connected again. Learners who were already imported stay in Sublime LMS with their training records.

Ready to Connect Zoho People with Your LMS?

See the integration with your own HR setup, or ask our team about connecting Zoho People.

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